Free template

A free spray diary template

This is a free spray diary you can print or open in Excel or Google Sheets. It has the columns GROWSAFE and the EPA list, plus the extras most growers add. There is no sign-up. Download the CSV, or print this page and use the blank table below.

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Last updated 17 October 2026. General information only, not legal or compliance advice. Rules differ by product, region and programme, so check the label, your regional plan and your programme’s current requirements.

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Spray diary template (CSV)Opens in Excel or Google Sheets. One row per product per paddock or block.
Fertiliser diary template (CSV)Includes a KPIN column for kiwifruit and a contractor column.

Each file has one example row near the top, marked EXAMPLE. Delete it before you start.

What the spray template records

Column	Why
Date, time	Each application, with the time.
Property, paddock or block	Where it went on. Use the same names every time.
Crop	What was growing.
Product (as on label)	Exactly what was applied. Add the HSNO approval number if you want it on the record.
Rate and rate unit	For example 2 L/ha or 50 mL/100 L.
Area treated (ha), total product	So the total can be checked against the rate.
Water rate (L/ha), tank size, tanks	Useful for orchard and dilute sprays.
Timing or growth stage, target	Why and when in the season.
Wind speed and direction	Listed by GROWSAFE and the EPA.
Applied by	Who did it. The EPA also lists the user’s address.
Drift measures	Measures taken to avoid effects beyond the boundary, which certain products require.
Notes	Anything else, such as buffer zones left.

Print-ready blank diary

Use your browser’s print function (Ctrl+P on a computer, Share then Print on a phone). Landscape works best. The menus and footer are hidden when you print.

Date and time	Paddock or block	Crop	Product (as on label)	Rate and unit	Area (ha)	Total used	Water L/ha	Timing / target	Wind speed and direction	Applied by

Tips for keeping it up

Fill in the row straight after the job, not at the end of the week.
Keep one file per season and name it clearly, for example “Spray diary 2026-27”.
Back it up. A spreadsheet only on one phone is not a backup.
Keep your contractors’ records and your invoices with it.
Keep it for as long as your programme asks. GROWSAFE says spray records must be kept for three years.

Or skip the typing

Sowsay fills in these same columns from a spoken note, then exports a PDF or CSV of your diary. Try it free for 30 days.

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Questions and answers

Is the template really free?

Yes. There is no sign-up and no email needed. Download it or print this page.

Will it satisfy my audit or the regulations?

We can’t promise that. The columns follow the details GROWSAFE and the EPA list for spray records and Zespri lists for fertiliser records, but your programme or council may ask for more. Check your requirements.

How long should I keep the diary?

GROWSAFE says spray records must be kept for three years, on paper or electronically.

Does the template work in Google Sheets?

Yes. Open Google Sheets, choose File, then Import, and upload the CSV.

Can I add my own columns?

Of course. Add whatever your programme or your own planning needs.

Sources

Checked 17 October 2026. Programme rules and legislation change, so check the current source. General information only, not legal or compliance advice. Rules differ by product, region and programme, so check the label, your regional plan and your programme’s current requirements.

More guides

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